Letter to Request Extended School Year (ESY) Services

Expert Reviewedby Mary

"I've sat at over 500 IEP tables."

I'm Mary, a Special Education Advocate and the founder of The Advocate Ally. I created this special education resource because too many parents feel pressured to accept generic, "cookie-cutter" IEPs.

The guidance below is grounded in the same practical, document-based questions I raise in IEP meetings every day. Use it to ask for clearer, more individualized support for your child.

Mary

Founder, The Advocate Ally

⚠️ Before you send anything: Ground the request in the written record. Upload your IEP first for a free audit to identify document sections worth referencing.

Legal Basis

34 CFR §300.106 — Schools must provide ESY when needed to provide FAPE, and must consider ESY at each annual review.

The Letter Template

Copy & Customize

Dear [Special Education Director],

I am writing to formally request that Extended School Year (ESY) services be considered for my child, [Child's Full Name], at the upcoming IEP meeting.

I have observed the following evidence of regression during school breaks:
• [Example 1 — e.g., "After winter break, it took 6 weeks to return to pre-break reading levels"]
• [Example 2 — e.g., "Communication skills declined significantly during summer, requiring re-teaching of previously mastered content"]
• [Example 3 — e.g., "Behavioral progress reversed after extended absences from school"]

I request that the IEP team:
1. Review regression and recoupment data from the current school year
2. Consider my observations and documentation
3. Determine the appropriate level of ESY services

Please note that ESY eligibility cannot be limited to specific disability categories and must be determined on an individual basis.

Sincerely,
[Your Name]
[Date]

Pro Tips for Using This Letter

Start collecting regression data NOW — don't wait until the spring IEP meeting.

Take videos, keep work samples, and track skills before and after every break.

The school cannot use a formula or checklist as the only basis for ESY decisions.

If denied, request a PWN and consider filing a complaint.

What Happens After You Send This Letter

Save a copy of the letter and the delivery confirmation (email receipt or certified mail tracking). This is your evidence trail.

Mark your calendar for the response timeline that applies to this request in your state. If you do not hear back, send a written follow-up referencing the original date.

If they schedule a meeting in response, prepare just like you would for any IEP meeting. Bring a support person and ask for time to review anything you do not understand.

If they refuse or propose a change covered by Prior Written Notice, ask for the notice in writing so the decision and reasons are documented.

Upload your IEP for a free audit before the meeting. The review can flag written gaps and weak language worth discussing.

Not Sure What to Ask For?

A letter is stronger when it points to the written record. Upload your IEP to flag document sections worth referencing and questions worth raising.

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Frequently Asked Questions

Should I email this letter or send it as certified mail?

Email creates an instant, timestamped paper trail — use that as your primary method. But for formal requests (evaluations, Prior Written Notice, dispute filings), follow up with certified mail so you have proof of delivery the school can't deny.

What if the school doesn't respond to my letter?

Response requirements depend on the request and your state's rules. Send a written follow-up that references the original request and date, keep the delivery record, and consider contacting your Parent Training and Information Center, an advocate, or an attorney if the delay continues.

Can the school retaliate against my child for sending this letter?

No. Retaliation against parents for exercising their rights under IDEA is illegal. If you notice changes in your child's treatment after sending a letter, document everything and report it. This is a separate complaint you can file.

Do I need a lawyer to send this letter?

No. Parents have every right to advocate for their child without an attorney. These templates are written to be used by parents directly. However, if you're heading toward due process or the school is being uncooperative, consulting with a special education advocate or attorney can strengthen your position.

Free Tool

Audit your IEP before sending this letter

Find documented concerns first, then reference the relevant sections in your letter.

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